Business Letter

1. Definition Of Business Letter

Business letter is a letter used by people or entities that conduct business activities such as trade, industry, and business services. For example, the letter order, letter of offer and others.

2. Types Of Business Letter

Type a business letter is very varied in number, may include:
1. The work order
2. Business introduction letters
3. Mail order products
4. Letter of moving office address
5. Collection letter
6. Letter of cooperation contract
7. Letter agreement or letter of complaint.

3. Parts Of Business Letter

There are three formats of writing a business letter writers show. Check this out.

1. Format Block (Block Format): Business Letter

The block letter format business letter format business is the most simple or simple business letter format among the three others because everything is laid out on the left side of the letter.

________________________________________________________

Return Address Line 1
Return Address Line 2

Date (Month Day, Year)
 

Mr./Mrs./Ms./Dr. Full name of recipient.
Title/Position of Recipient.
Company Name
Address Line 1
Address Line 2

Dear Ms./Mrs./Mr. Last Name:

Subject: Title of Subject

Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Body Paragraph 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Body Paragraph 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Closing (Sincerely…),

Signature

Your Name (Printed)
Your Title

Enclosures (2)
Typist Initials.

________________________________________________________

2. Modified Block Format: Business Letter

In Modified block format businses letter, writing address location (address), date (date), closing (closing), signature (signature) and name (printed name) is on the right letter.

Return Address Line 1
Return Address Line 2

Date (Month Day, Year)

Mr./Mrs./Ms./Dr. Full name of recipient.
Title/Position of Recipient.
Company Name
Address Line 1
Address Line 2

Dear Ms./Mrs./Mr. Last Name:

Subject: Title of Subject

Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Body Paragraph 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Body Paragraph 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Closing (Sincerely…),Signature

Your Name (Printed)
Your Title

Enclosures (2)
Typist Initials.

________________________________________________________

3. Semi-Block (Indented) Format: Business Letter

In the semi-block (indented) business letter format, writing format similar to the Modified Block format, but on the content, paragraphnya is indented, while the Modified Format Bock did not.

________________________________________________________
Return Address Line 1
Return Address Line 2

Date (Month Day, Year)

Mr./Mrs./Ms./Dr. Full name of recipient.
Title/Position of Recipient.
Company Name
Address Line 1
Address Line 2

Dear Ms./Mrs./Mr. Last Name:

Subject: Title of Subject

Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Body Paragrah 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Body Paragraph 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Closing (Sincerely…),

Signature

Your Name (Printed)
Your Title

Enclosures (2)
Typist Initials.

________________________________________________________

Below is a description of the numbers in each business format letter above:

1. Your Address (Address Writer)

It is part of the author addresses. The receiver can be younger writers to find alamt if sending a reply.

2. Date (date)

It is part of the letter date of manufacture. While writing the date format is month / day / year, say August 30, 2012

3. Inside Address (Destination Address)

This section contains the name peneriam letters, jabayanya, and company name along with address. If you are not sure to whom (name) ditujuakn letter, do not blank, but try to menguanakan term, such as “Director of Human Resources”. Leave a gap between the date of the recipient.

4. Salutation (Greeting)

In this section, the term used is “Dear Mr. / Mrs. / Ms. (Last name peneriam) “, eg” Dear Mr. Fathoni “. But if the name of the recipient is not dikethui, write departementnya name, eg “Dear Director of Department of Human Resource”. Leave a gap between the content of the greeting.

5. Subject Line (About)

Subject to make the recipients more likely to find the intent of the letter, Invitation for example, Apology, and so forth. This is an optional part of the business letter, it means we can include them or not.

6. Body (Mail Contents)
The letter is where you write down the things you want delivered. Paragraph in the letter must use single spacing (single space) and in the absence of separation between each paragraph. Leave a gap between the end of the contents of the cover.

7. Closing (Closing)
This section is a marker that you have completed the letter, usually ending with the writing “Sincerely,” “Sincerely yours,” “Thank you”, and other sebaginya. Note, There is a semicolon at the end of the cover and just use the first letter capitalized. Leave a gap between the cover line 3-4 with the name, which will diguankan for a signature.

8. Signature (Signature)

This section is the author’s signature, usually using black ink or in blue.

9. Printed Name (Name of sender)

This section is the name of the author of the letter, and if you want, you can give the position or the position of section bahwah after writing the name. Leave a gap between the writing of the name of the attachment.

10. Enclosure (Attachment)

If a letter containing the document or attachment other than the letter, the author touched menampilakan number of attachment is by using the “Enclosure (Jumah attachment)”, eg “Enclosure (6)”.

11. Typist Initials (Initials Author)

If someone other than you write a letter you write, include your initials followed by the author’s initials at the bottom of the format, eg AG / gs.

4. Styles Of Business Letter

  • Modified Block Style: With this business letter format, the body of the letter is left justified and single-spaced. The date and closing, however, are in alignment in the center of the page.
  • Block Style: when using this business letter format, the entire letter is left justified and single-spaced except for a double space between paragraphs.
  • Semiblock Style: similar to the modified block business letter style except that each paragraph is indented instead of left justified.

Referensi :

http://inosensi.blogspot.com/2011/10/cara-menulis-surat-bisnis-standar.html

http://inosensi.blogspot.com/2011/10/surat-bisnis-standar-bagian-2.html

http://www.libraryonline.com/letter_templates.html

About Ayunita92

i'm not perfect :')

Posted on Oktober 30, 2012, in Uncategorized. Bookmark the permalink. Tinggalkan komentar.

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